CONSTITUTION

CONSTITUTION

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of the 

ARIZONA ARMY SECURITY 
AGENCY ASSOCIATION

 

ARTICLE I — THE ASSOCIATION NAME

A.    The official name of the Association shall be the "ARIZONA ARMY SECURITY AGENCY ASSOCIATION," referred to hereafter as "the Association."

B.    Informally, the Association may be referred to as the "AZ-ASA," "AZASAA," "AZ ASA," "the Association," or other appropriate and similar names and acronyms.

ARTICLE II —— OBJECTIVES

The objectives of the Association include, but are not necessarily limited to, the following:

A.  Promoting comradery and fellowship through membership in and service to the Association;

B.  Fostering and maintaining a sustaining membership and participation in the Association;

C.  Recognizing exemplary service to, and membership in, the Association;

D.  Documenting and passing on personal and unit histories of those who served in the Association, the ASA, and related military intelligence organizations;

E.  Providing and maintaining a national, state, and local presence to further the objectives of the Association;

F.  Accomplishing other objectives approved by a majority of the Members.

ARTICLE III — MEMBERSHIP

A.    Application for membership in the Association shall be open to all those currently serving in, veterans of, and all those honorably discharged from the ASA, INSCOM, USAFSS, NSG, NSA, Signal Corps, and similar US military and government intelligence branches, units, and organizations. Membership is not limited to residents of Arizona.

B.    Membership shall also be open to the spouses, children, and siblings of living and deceased Members of the Association.

C.    Applications for membership in the Association shall be reviewed and approved (or disapproved) on an individual basis by a majority vote of the Board of Directors.

D.   Members must remain in "good standing" with the Association. Refer to the Association Bylaws for additional information on this requirement.

ARTICLE IV —— DUES AND FEES

A.  Dues: Members shall be assessed dues on a regular basis to sustain the administrative and other necessary operating expenses incurred by the Association. The amounts and payment details of the membership dues shall be set forth in the Bylaws of the Association after approval by a majority of the Members.

B.  Fees: In addition to dues, additional fees may be assessed from time to time on an as-needed basis -- but only with the approval of a majority of the Board of Directors and with not less than 30-days prior written notice to all Members. The amounts and payment details of the assessed fees shall be established by the Board of Directors. Refer to the Bylaws.

C.  The Association Treasurer shall post summaries of all dues, fees, and expenses on the Association's website on a regular basis and in a timely manner.

ARTICLE V —— MANAGEMENT

A.  The Association shall be managed by the Board of Directors, which shall consist of the following five (5) Association officers elected biennially (every 2 years) by a majority vote of the Members at the annual Association business meeting:

President,

1st Vice President,

2nd Vice President,

Secretary, and

Treasurer.

B.  The Board of Directors may nominate two (2) but not more than four (4) additional "at large" members of the Board of Directors who are not officers of the Association mentioned in Article V, paragraph A., above. The "at large" Board of Directors shall be elected to a 2-year term by a majority of the Members at the annual Association business meeting. At large Board of Directors shall have all of the rights, duties and responsibilities as other Members of the Board of Directors.

C.    Decisions regarding the day-to-day operations of the Association, specific duties assigned to the individual officers, and "at large" Members of the Board of Directors shall be subject to approval by a majority vote of the Board of Directors.

D.   The President of the Association shall serve as the Chair of the Board of Directors. In the absence of the President of the Association, the succession to the Chair of the Board of Directors shall be that set forth in the Association Bylaws.

E.    Officers and other members of the Board of Directors shall typically be elected to serve a term of two years. The number of consecutive 2-year terms shall be set forth in the Bylaws.

F.    If an Association officer or other "at large" Member of the Board of Directors cannot complete his/her term of service, the procedure for the appointment of a successor shall be those set forth in the Association Bylaws.

G.   The Board of Directors shall meet not less than twice per year and more often if necessary. Summary meeting minutes shall be taken by the Secretary and posted on the Association website in a timely manner.

H.   WEBSITE: The Association shall keep and maintain an Internet website devoted only to the business of and other activities related directly to the Association. Commercial advertisements and other postings and links not directly related to the Association shall not be incorporated in or posted on the Association website.

ARTICLE VI —— BYLAWS

A.    Bylaws shall be used to assist in the establishment of operational and managerial protocol for the day-to-day and regular operation of the Association.

B.    Bylaws may supplement and expand on the provisions of the Constitution but shall not change the clear intent of the Constitution, which can only be done by Amendment.

C.    New Bylaws, and amendments to existing Bylaws, may be proposed, changed, or rescinded by a vote of a majority of the Members at the annual Association business meeting.

ARTICLE VII — AMENDMENTS

A. Articles of the Constitution may be amended, changed, or rescinded in whole or in part, by a vote of two-thirds of the Members at the annual Association business meeting. Any Member may propose an amendment in writing to the President of the Association.

B. Specific, proposed amendments shall be made available to all Members in writing for a review period of at least 14 days before the annual meeting in which they will be voted on.

ARTICLE VIII —— ADOPTION

The above Articles have been approved by at least two-thirds of the Association Members at the 2011 annual business meeting held at the Desert Diamond Casino, Tucson, AZ on August 20, 2011, as attested to by the Members of the Board of Directors:

Signatures of approving Board of Directors on file with Association Secretary.  Approval of Board of Directors and Membership was unanimous.